ROCKY MOUNTAIN TRIATHLON CLUB
CONSTITUTION AND BYLAWS
ARTICLE I. Club Name
The official name shall be Rocky Mountain Triathlon Club (RMTC).
ARTICLE II. Club Purpose
Section 1. RMTC is dedicated to the pursuit of triathlon, physical and mental well-being, and positively representing the sport of triathlon in the community, through education and service.
ARTICLE III. Club Activities
Section 1. RMTC’s activities and events will be limited to those that maintain the Club’s status as a non-profit organization; exempt from taxation under Section 501(c)(7) of the Internal Revenue Code.
ARTICLE IV. Club Members
Section 1. Membership shall be open to any individual who shares in the common values of RMTC. Membership shall be granted without discrimination.
Section 2. Members must demonstrate ethical conduct and sportsmanship at all times. All members are required to sign a club waiver. Members shall be required to pay annual dues. Memberships are valid upon receipt of payment, and are valid for one year. Dues will renew via automatic payment. Memberships can be revoked for general misconduct by a majority vote of the Board of Directors. Dues will be reviewed by the Board of Directors on an annual basis.
Section 3. RMTC events, meetings and activities are open to all members.
ARTICLE V. Club Guests
Section 1. Unless otherwise specified, social events and club meetings are open to all guests, given available space and resources. Club members always take priority.
Section 2. Unless otherwise specified, workouts are open to all guests, given available space and resources. Club Members always take priority. Each guest MUST sign the online RMTC liability waiver prior to participating in any RMTC workout. The Coach or Officer leading the workout is responsible for ensuring that all participants have signed the online waiver.
ARTICLE VI. Club Officers
Section 1. The activities of RMTC shall be governed by the Board of Directors, and composed of a minimum of nine (9), and a maximum of twelve (12) club Members serving as Officers.
Section 2. The following Officer positions make up the Board of Directors, and must be filled each year:
(b) Vice President
(c) Head Coach
(e) Communications Officer
(f) Sponsorship Officer
(g) Volunteer Officer
(h) Programs Officer
(i) Technology Officer
(j) Events Officer
(k) Social Media Officer
(l) Officer At Large (position can be left vacant)
Section 3: Officer terms are based on a single calendar year, from January 1 through December 31, except for the position of Treasurer and Sponsorship, which will both have an initial term of two (2) years. The President and Vice President can serve no more than two (2) consecutive years, but must run for their position annually in the general elections. The remaining Officer positions have no term limits, but each Officer must run for their position annually in the general elections, as designated by these bylaws.
Section 4. Sponsorship, Technology, Social, Volunteer, Programs, Communications, and Media Officers are encouraged to form committees to assist with their assigned role and help groom new officers for the board.
Section 5. Each Officer will receive a free single or couple’s membership to RMTC. Members who serve as President will receive a free lifetime membership.
ARTICLE VII. Club Coaches
Section 1. Club Coaches will be made up of one (1) Lead Coach, and up to four (4) additional Coaches, who will be selected by the Lead Coach and approved by the Board of Directors in the fourth quarter of each calendar year.
Club Coaches’ terms are based on a single calendar year, from January 1 through December 31.
Section 2. Club Coaches will lead and coach all official RMTC workouts.
Section 3. Club Coaches must meet the following qualifications:
(a) Be a USAT certified coach, or have a coaching certification and agree to coach only in their area of certification.
(b) Have at least two (2) years experience as an athletic coach, trainer, or instructor.
(c) Carry liability insurance, or be insured through an association.
(d) Be certified in CPR.
(e) Have been a member of RMTC for at least one (1) year.
(f) Volunteer to lead or co-lead at least 2 workouts each month
(g) Offer one-on-one coaching discount to RMTC members
Section 4. The Lead Coach, assisted by the Club Coaches, will be responsible for the following:
(a) Develop a schedule to ensure that all RMTC workouts have a coach in attendance.
(b) Determine the frequency for each coach covering workouts based on coaching expertise and need.
(c) Identify and establish workout facilities in conjunction with the Board of Directors.
(d) Provide the Communications Officer with a weekly list of workouts to be shared with the club.
(e) Actively coach workouts for the benefit of the participating Members. If a Club Coach is not available to cover a workout, the coaching group is responsible to find an Officer to fill in.
(f) Provide feedback and encouragement for all RMTC members.
(g) Positively represent RMTC, its members, and the sport of triathlon. Coaching status can be revoked for general misconduct by a majority vote of the Board of Directors.
Section 5. All RMTC Coaches will receive the following benefits:
(a) A free single or couple’s membership to RMTC.
(b) Have their individual business or coaching group featured on the RMTC website.
ARTICLE VIII. Club Funds
Section 1. The Board of Directors can use RMTC funds in a discretionary manner for the benefit of the Members. Purchases greater than $250.00 must be approved by a majority vote of the Board.
ARTICLE VIIII. Club Insurance
Section 1. The Board of Directors will contract with an approved licensed insurance authority for club liability insurance, and Officer / Director insurance.
Section 2. As part of meeting club insurance requirements, ALL club workouts MUST be attended by at least one (1) RMTC recognized Coach or Officer. If neither a Coach nor Officer is available to attend the workout, the workout must be canceled.
ARTICLE X. Club Meetings
Section 1. General Membership meetings shall be held throughout the year, with an effort to hold at least one meeting a month.
ARTICLE XI. Club Elections
Section 1. Voting shall be by electronic ballot for all available Board of Director positions prior to the beginning of each new year.
(a) In the event of a tie, a runoff will be held for the top two vote recipients.
(b) In the event of a second tie, the sitting Board of Directors will award the position.
(c) The results of the election will be announced via electronic media before the end of the year and then posted on the Rocky Mountain Triathlon Club website.
Section 2. Club Members can run for the Board of Directors after holding membership for at least six (6) months. To be eligible to run for Board President, a club Member must first serve as a Board of Director for at least one (1) year. If no prior Board of Director member wishes to run for the office of President, a club Member may be approved by the current Board of Directors to run for this position.
Section 3. An Officer may be removed with or without cause by a majority, affirmative vote of the Board of Directors.
Section 4. Vacancies with the Board of Directors caused by any reason other than the removal of an Officer by a vote of the Officers shall be filled by a vote of the remaining Officers, even if their vote constitutes less than a quorum. Each person elected shall serve out the unexpired portion of the Officer’s term they assume.
ARTICLE XII. Amendments to the Constitution
The bylaws may be amended by majority vote of the Board of Directors.