ROCKY MOUNTAIN TRIATHLON CLUB
CONSTITUTION AND BYLAWS
ARTICLE I. Club Name
The official name shall be Rocky Mountain Triathlon Club (RMTC).
ARTICLE II. Club Purpose
Section 1. RMTC is an organization dedicated to the educational pursuit of triathlon, general physical fitness and the representation of the sport of triathlon in the community.
Section 2. Activites of RMTC will be limited to the extent that such activities maintain RMTC’s qualification as a non-profit organization; exempt from taxation under Section 501(c)(7) of the Internal Revenue Code.
ARTICLE III. Club Membership
Section 1. Membership shall be open to any individual who shares in the common resolution of RMTC. Membership shall be granted without discrimination.
Section 2: Members must display ethical conduct and sportsmanship at all times. All members are required to sign a club waiver. Membership is valid upon receipt of a membership number and is valid for the term of the membership. A RMTC membership can be revoked by a majority vote of the Board of Directors for breaking Club rules or failing to honor the Club’s code of conduct.
Section 3. Each Member shall be required to pay annual dues which will expire 365 days following payment. Dues will be reviewed by the Board of Directors on an annual basis. Dues are not refundable, but special exceptions can be made by The Board of Directors with reasonable cause. Dues will renew via automatic payment.
Section 4. RMTC events, meetings and activities are limited to club Members and guests; unless otherwise noted.
ARTICLE IV. Club Officers
Section 1. The activities of RMTC shall be governed by the Board of Directors and composed of a minimum of nine (9), and a maximum of eleven (11) club Members serving as Officers.
Section 2. The following Officer positions make up the Board of Directors and must be filled each year:
(b) Vice President / Secretary
(e) Racing and Training
(h) Membership / Programs
Section 3: Officer terms are based on a single calendar year, from January 1 through December 31st, except for the position of Treasurer and Sponsorship, which will both have two-year terms. The Officer positions of President and Vice President have term limits of two (2) years. The remaining Officer positions have no term limits, but each Officer must run for their position annually in the general elections; as designated these bylaws.
Section 4. In addition to the club Officers outlined above, RMTC may also form ad-hoc committees to assist Officers in their roles.
Section 5. The Board of Directors can use RMTC funds in a discretionary manner for the benefit of the Members.
Section 6. The Board of Directors will contract with an approved licensed insurance authority for club liability or Officer and Director insurance.
ARTICLE V. Club Meetings
General Membership meetings shall be held throughout the year.
ARTICLE VI. Club Elections
Section 1. Voting shall be by electronic ballot for all available Board of Director positions prior to the beginning of each new year.
(a) In the event of a tie, a runoff will be held for the top two vote recipients.
(b) In the event of a second tie, the sitting Board of Directors will award the position.
(c) The results of the election will be announced via electronic media before the end of the year and then posted on the Rocky Mountain Triathlon Club website.
Section 2. Club Members can run for the Board of Directors after holding membership for at least six (6) months. To be eligible to run for Board President or Vice President, a club Member must first serve as a Board of Director for at least one (1) year.
Section 3. Vacancies in the Board of Directors caused by any reason other than the removal of an Officer by a vote of the Membership shall be filled by a vote of the remaining Officers; even if their vote constitutes less than a quorum. Each person elected shall serve out the unexpired portion of the Officer’s term they assume.
Section 4. An Officer may be removed with or without cause by a majority, affirmative vote of the Board of Directors.
Amendments to the Constitution
The bylaws may be amended by majority vote of the Board of Directors.